Spring Madness Sim Racing Events (“Spring Madness,” “we,” “our,” or “us”) respects the privacy of drivers and participants who register for and participate in Spring Madness events.
This Privacy Policy explains what personal information Spring Madness collects, why that information is collected, how it may be used, who may access it, and how participants may request changes to information maintained by Spring Madness.
By registering for, entering, or participating in a Spring Madness event, participants acknowledge the practices described in this Privacy Policy.
1. Information We Collect
Spring Madness may collect the following information from participants:
- Actual/legal name
- Age
- iRacing name
- iRacing Customer ID or account number
- Discord username
- PayPal email address
Spring Madness attempts to collect only information reasonably necessary to register participants, administer events, verify identities, communicate with drivers, enforce event policies, and process applicable payouts.
2. Information We Do Not Request
For normal event registration and payout purposes, Spring Madness does not request or require participants to provide sensitive PayPal account credentials.
Spring Madness will never require a participant to provide:
- PayPal password
- Online banking password
- Credit or Debit Card Information
- iRacing password
- Discord password
Participants should never provide account passwords or login credentials to Spring Madness staff.
3. How Information Is Collected
Personal information may be collected when a participant:
- Registers for a Spring Madness event
- Submits an event entry form
- Communicates with Spring Madness Administration
- Provides information through Discord
- Provides payout information
- Submits a protest, appeal, complaint, or disciplinary report
- Requests a refund
- Participates in another official Spring Madness administrative process
Information may also be obtained from publicly accessible or event-related iRacing information when necessary to verify a participant's identity or event eligibility.
4. How We Use Information
Spring Madness may use collected information for legitimate event administration purposes, including:
- Processing event registrations
- Identifying registered drivers
- Verifying iRacing accounts
- Confirming driver eligibility
- Maintaining entry lists
- Managing event participation
- Communicating event information
- Contacting participants regarding schedule or rule changes
- Managing Discord access or event communications
- Processing refunds
- Processing PayPal payouts
- Maintaining payout records
- Managing championship or points standings
- Reviewing protests and appeals
- Conducting disciplinary investigations
- Enforcing Spring Madness policies
- Preventing fraudulent or duplicate registrations
- Resolving payment disputes
- Maintaining administrative records
- Protecting the integrity of Spring Madness events
Spring Madness will not intentionally use collected personal information for purposes unrelated to legitimate Spring Madness operations without an appropriate reason or the participant's permission.
5. Public Competition Information
Certain information associated with participation in a Spring Madness event may be made public as part of normal event operations and promotion.
This may include:
- iRacing name
- Car number
- Race results
- Starting position
- Finishing position
- Qualifying results
- Heat race results
- Championship points
- Race statistics
- Event participation
- Penalties or disqualifications when appropriate
- In-game vehicle or livery
This information may appear through:
- Spring Madness broadcasts
- Social media
- Event graphics
- Results posts
- Driver registration lists
- Promotional materials
- Websites
- Discord
- Championship standings
Participants should understand that their iRacing identity and competition results are generally considered part of the public record of a Spring Madness event.
6. Actual Names
A participant's actual name may be collected for registration, identification, administrative, payment, or verification purposes.
Spring Madness will not intentionally publish a participant's actual name solely because it was provided privately during registration unless:
- The participant also publicly competes under that name;
- The participant gives permission;
- The information is reasonably necessary for event administration;
- Publication is required by an applicable competition requirement; or
- Disclosure is otherwise required by law.
When practical, Spring Madness will use a driver's established iRacing name for public event-related purposes.
7. iRacing Customer ID / Account Number
Spring Madness may collect a participant's iRacing Customer ID or account number for identification and administrative purposes.
This information may be used to:
- Verify driver identity
- Match registrations with iRacing accounts
- Prevent duplicate registrations
- Maintain accurate driver records
- Confirm event eligibility
- Assist with event administration
- Identify suspended or otherwise restricted participants
Spring Madness will not intentionally publish iRacing account identification numbers unless reasonably necessary for an official administrative purpose.
8. Discord Information
Spring Madness may collect a participant's Discord username for communication and community administration.
Discord information may be used to:
- Identify registered drivers
- Provide event communications
- Contact participants
- Grant access to event-related channels
- Communicate Race Control information
- Handle administrative questions
- Contact participants regarding protests, appeals, penalties, refunds, or payouts
Spring Madness does not request a participant's Discord password.
9. PayPal Information
Spring Madness may collect a participant's PayPal email address when necessary to issue refunds, prize money, bonuses, or other approved payments.
Spring Madness does not collect or require:
- PayPal passwords
- Bank login credentials
- Full bank account login information
- PayPal security codes
A PayPal email address will be used primarily for financial transactions and related administrative records.
Participants are responsible for ensuring that the PayPal email address they provide is accurate.
10. Payment Processing
Payments and payouts conducted through PayPal are also subject to PayPal's own privacy practices, terms, and security procedures.
Spring Madness does not control PayPal's independent collection, processing, storage, or handling of information.
Spring Madness generally receives only the information necessary to identify or complete the applicable transaction.
11. Access to Personal Information
Access to non-public personal information collected by Spring Madness is limited to authorized Spring Madness staff who reasonably require access to perform event-related responsibilities.
Such responsibilities may include:
- Registration management
- Event administration
- Race Control
- Financial administration
- Payout processing
- Refund processing
- Protest and appeal review
- Disciplinary investigations
- Driver verification
- Recordkeeping
Spring Madness staff are expected to use participant information only for legitimate Spring Madness purposes.
12. Sharing of Personal Information
Spring Madness does not sell participant personal information.
Spring Madness does not intentionally provide private participant information to sponsors, advertisers, other drivers, or unrelated third parties for their own marketing purposes.
Information may be shared when reasonably necessary:
- To process a payment or payout
- To operate an event
- To investigate potential misconduct
- To enforce Spring Madness policies
- To respond to a legitimate legal requirement
- To protect Spring Madness, participants, staff, or others from fraud, threats, or serious misconduct
- When the participant authorizes disclosure
Only information reasonably necessary for the applicable purpose should be shared.
13. Sponsors
Spring Madness sponsors do not automatically receive access to private registration information.
The existence of a sponsorship relationship does not authorize a sponsor to access:
- Participants' PayPal email addresses
- Private Discord information
- Private registration records
- Non-public personal information
Public race information, including driver names used in competition and race results, may appear in sponsored broadcasts, graphics, or promotional material.
14. Protest and Disciplinary Information
Information submitted as part of a protest, appeal, complaint, or disciplinary investigation may be maintained by Spring Madness Administration.
Such information may include:
- Driver identity
- Event information
- Screenshots
- Messages
- Replay footage
- Statements
- Administrative findings
- Disciplinary records
These records will be handled in accordance with applicable Spring Madness policies.
Spring Madness will make reasonable efforts to keep private administrative information limited to individuals who need access to properly review the matter.
15. Confidential Reporting
When a participant submits a confidential report, protest, or disciplinary complaint, Spring Madness will make reasonable efforts to protect the reporting individual's identity.
Information may nevertheless need to be disclosed when reasonably necessary to investigate or resolve the matter or when disclosure is otherwise required.
Spring Madness does not guarantee absolute confidentiality in every circumstance.
16. Data Security
Spring Madness will take reasonable steps to protect personal information maintained for event administration.
However, no electronic storage method, online communication system, or internet-based service can be guaranteed to be completely secure.
Participants acknowledge that information transmitted electronically may involve security risks outside the reasonable control of Spring Madness.
17. Staff Responsibility
Spring Madness staff who receive access to private participant information are expected to:
- Protect the information from unnecessary disclosure
- Use the information only for authorized purposes
- Avoid sharing private information with unauthorized individuals
- Take reasonable precautions when handling payment or account information
- Report suspected unauthorized access or disclosure to Spring Madness Administration
Unauthorized misuse of participant information by Spring Madness staff may result in removal of access or other internal disciplinary action.
18. Data Retention
Spring Madness may retain personal information for as long as reasonably necessary for:
- Event administration
- Historical registration records
- Payment and payout records
- Refund records
- Accounting purposes
- Disciplinary records
- Suspension or ban enforcement
- Championship records
- Fraud prevention
- Dispute resolution
- Compliance with legal obligations
Different types of information may be retained for different periods depending on the reason the information is maintained.
Spring Madness will not intentionally retain information longer than reasonably necessary for legitimate administrative purposes.
19. Driver History and Eligibility Records
Spring Madness may maintain records necessary to identify drivers who have:
- Previously participated in events
- Received warnings or penalties
- Been suspended
- Been permanently banned
- Received refunds
- Received payouts
- Been involved in unresolved financial disputes
These records may be maintained when reasonably necessary to enforce Spring Madness policies and protect future event integrity.
20. Requests to Review or Correct Information
Participants may contact Spring Madness Administration if they believe information maintained about them is incorrect.
Spring Madness may require reasonable verification of identity before changing or releasing private information.
Participants may request correction of information including:
- Name
- iRacing information
- Discord username
- PayPal email address
Spring Madness will make reasonable efforts to correct confirmed inaccuracies.
21. Requests to Delete Information
Participants may request deletion of certain personal information maintained by Spring Madness.
Spring Madness will consider such requests and may delete information that is no longer reasonably necessary.
Certain records may need to be retained when necessary for legitimate purposes including:
- Completed financial transactions
- Payment records
- Fraud prevention
- Disciplinary enforcement
- Suspension or ban records
- Legal obligations
- Active disputes
- Protection of Spring Madness event integrity
A deletion request therefore may not result in deletion of every record associated with a participant.
22. Communications
Spring Madness may use registration information to contact participants regarding matters related to Spring Madness activities.
Communications may include:
- Registration confirmation
- Event information
- Schedule changes
- Server information
- Rules updates
- Race Control information
- Refund information
- Payout information
- Protest or appeal decisions
- Disciplinary matters
- Other important administrative notices
Providing contact information authorizes Spring Madness to use that information for reasonable event-related communications.
23. Third-Party Platforms
Spring Madness events, registrations, payments, and communications may rely upon third-party platforms including:
- iRacing
- Discord
- PayPal
- Jotform
Each third-party service operates under its own privacy policy, terms, and security practices.
Spring Madness does not control how these independent services collect, store, process, or disclose information.
Participants are encouraged to review the privacy settings and policies of services they use.
24. Links to Third-Party Services
Spring Madness websites, Discord channels, registration materials, or social media may contain links to third-party websites or services.
Spring Madness is not responsible for the privacy practices, security, or content of independent third-party services.
25. Children and Minors
Spring Madness does not knowingly request unnecessary sensitive personal information from minors.
Participants who are legally unable to independently consent to participation, payments, or applicable platform requirements are responsible for obtaining any necessary permission from a parent or legal guardian.
Spring Madness reserves the right to request appropriate confirmation when necessary to administer an event.
26. Data Breaches or Unauthorized Access
If Spring Madness becomes aware of unauthorized access to participant information, Administration will take reasonable steps based on the nature and severity of the incident.
Such steps may include:
- Restricting access
- Securing affected records
- Investigating the incident
- Changing administrative access
- Contacting affected individuals when appropriate
- Taking other reasonable corrective action
27. Legal Requirements
Spring Madness may disclose information when reasonably believed to be required by applicable law, legal process, or lawful governmental request.
Spring Madness may also preserve or disclose information when reasonably necessary to protect against fraud, threats, abuse, or other unlawful conduct.
28. No Sale of Personal Information
Spring Madness does not sell, rent, or trade private participant information for monetary compensation.
Participant registration information is collected for the operation and administration of Spring Madness activities.
29. Policy Changes
Spring Madness may update this Privacy Policy as event operations, technology, information practices, or legal requirements change.
When material changes are made, the Last Updated date will be revised.
The current published version of this Privacy Policy will govern information collected after the effective date of the applicable revision.
30. Contacting Spring Madness
Questions, correction requests, deletion requests, or privacy concerns should be submitted to Spring Madness Administration at keagothelunatic@gmail.com.
Participants should not publicly post sensitive payment or personal information when contacting Spring Madness.
Spring Madness may request additional information when necessary to verify the identity of the individual making a privacy-related request.
31. Acceptance
By voluntarily providing information to Spring Madness for registration, participation, refunds, payouts, or event administration, participants acknowledge that their information may be collected and used as described in this Privacy Policy.
Participation in a Spring Madness event also acknowledges that certain competition-related information, including iRacing names and race results, may be publicly displayed as part of normal event operations.
Authorization
This Privacy Policy is officially issued and authorized for use by Spring Madness Sim Racing Events.
Keagan Brown, AKA Keago — Owner, Spring Madness